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Gardener · Quote template

Free gardener quote template

A clean quote template for gardeners. Whether it's a one-off tidy-up, weekly maintenance, or a seasonal contract, present clear pricing to clients.

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Quote maintenance work per visit, not per season. Customers can pause a per-visit arrangement over winter without renegotiating the whole contract. Show the per-visit cost with the agreed frequency underneath, such as "fortnightly, April–October." It's easier to say yes to than a single large seasonal total that looks like a bigger commitment than it is.

Green waste removal is worth its own line because customers are genuinely split on it. Some want everything taken away. Others compost at home and would rather you left it. Making the line visible and removable, instead of baking it into your per-visit rate, avoids a customer feeling like they're paying for a service they don't actually want.

Split hedge trimming, mowing, and weeding into separate lines even within a single maintenance visit. Gardens vary enormously in what they actually need each visit. A customer who sees "hedge trim" priced separately understands immediately why a visit with hedge work costs more than the fortnightly mow-and-weed baseline. They won't wonder if you've simply raised your rate.

A short pause clause for holidays or bad weather is worth including even on a maintenance contract. State whether visits missed for reasons outside your control are rescheduled or refunded. That avoids an awkward conversation the first time a fortnightly visit gets rained off and the customer isn't sure whether they're still being charged for it.

What this template includes

  • ✓Per-visit or per-hour rate
  • ✓Recurring maintenance schedule
  • ✓Mowing, hedge cutting, weeding split
  • ✓Green waste removal line
  • ✓Materials (compost, mulch, plants)

Frequently asked questions

Per-visit pricing is more flexible — customers can pause for winter. Show the per-visit cost and total it for the agreed season at the bottom of the quote.

List green waste removal separately. Some customers will compost themselves and want this line removed — making it transparent saves a back-and-forth conversation.

Live preview

Your Business Name
+44 20 1234 5678
12 Example Street London EC1A 1AA
Quote
Q-1042
Aug 11, 2026
Valid until Sep 10, 2026
Bill to
Mrs Helen Moore
[email protected]
Job
Fortnightly garden maintenance
Description
Qty
Unit
Total
Service
Fortnightly maintenance visit (2 hours)
14
£65.00
£910.00
Quarterly hedge trimming
4
£80.00
£320.00
Waste
Green waste removal (per visit)
14
£12.00
£168.00
Service£1,230.00
Waste£168.00
Subtotal£1,398.00
Tax (20%)£279.60
Total£1,677.60
Notes

Service: lawn mowing, edges, hedge trim quarterly, weed control. Green waste removed each visit. April–October.

Payment instructions

Bank: Example Bank Sort code: 00-00-00 Account: 12345678

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