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Web Designer · Quote template

Free web designer quote template

A polished quote template for web designers and small studios. Break the project into discovery, design, build, and launch — close more deals with phase-based pricing.

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Breaking a website project into phases does more than organise the quote. It gives the client natural checkpoints to approve work before you've built on top of it. A client who signs off on wireframes before development starts is far less likely to request a late-stage redesign than one seeing the whole thing for the first time at launch.

State the number of revision rounds per phase, not merely once for the whole project. Two rounds is standard. "Additional revisions billed at £X/hr" prevents the slow scope creep of a client sending "just one more small change" emails for three weeks after design sign-off. Each one feels small individually, but they add up to real unpaid hours.

Decide upfront how you'll handle hosting and domains, and put it in the quote instead of leaving it to be figured out at launch. Pass them through at cost, or note them as an optional ongoing line. Either avoids bundling a recurring cost into a one-off project price, which complicates the renewal conversation a year later when the client has forgotten what they originally agreed to.

Content readiness is worth a line in the quote, because it's the single biggest cause of web project delays that have nothing to do with your own work. A note that "timeline assumes final copy and images are supplied within 2 weeks of kick-off; delays to content push the launch date accordingly" shifts a common source of schedule slippage back to where it actually starts.

What this template includes

  • ✓Discovery / scoping phase
  • ✓Design & prototype phase
  • ✓Build / development phase
  • ✓Launch & QA
  • ✓Optional retainer / care plan line

Frequently asked questions

Per project — almost always. Hourly pricing makes clients anxious and rewards inefficiency. Quote a fixed price per phase with clearly-stated revision rounds.

Two rounds is standard. State clearly: "Additional revisions billed at £X/hr." This prevents scope creep without making the quote look stingy.

Usually exclude them and pass through at cost — or note them as optional ongoing items. Bundling hosting in a project quote complicates renewal conversations later.

Live preview

Your Business Name
+44 20 1234 5678
12 Example Street London EC1A 1AA
Quote
Q-1042
Aug 11, 2026
Valid until Sep 10, 2026
Bill to
Brightspark Coffee Co.
[email protected]
Job
Marketing website rebuild + CMS
Description
Qty
Unit
Total
Discovery
Stakeholder workshop + content audit
1
£800.00
£800.00
Design
Wireframes, visual design, prototype
1
£2,400.00
£2,400.00
Build
Responsive front-end + CMS integration
1
£3,600.00
£3,600.00
Launch
QA, deployment, training, handover
1
£600.00
£600.00
Discovery£800.00
Design£2,400.00
Build£3,600.00
Launch£600.00
Subtotal£7,400.00
Tax (20%)£1,480.00
Total£8,880.00
Notes

Two rounds of design revision included. Additional revisions £80/hr. Hosting & domain not included. Project timeline: 6 weeks from kick-off.

Payment instructions

Bank: Example Bank Sort code: 00-00-00 Account: 12345678

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