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Air Conditioning Installer · Quote template

Free air conditioning installer quote template

A professional quote template for air conditioning installers. Itemise F-Gas certified refrigerant work, pipe runs, and unit placement — download a branded PDF in under a minute.

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F-Gas certification is a legal requirement for anyone handling refrigerant, not an optional credential. State it on the quote the same way a gas engineer states Gas Safe registration. A customer researching air conditioning increasingly knows to check for this. Naming it upfront on the document they're deciding over is a stronger signal than mentioning it only if asked.

Price the pipe run between indoor and outdoor units separately from the units themselves, since this distance genuinely affects cost. A longer run means more refrigerant pipe, more insulation, and more labour routing it through walls or ceiling voids. A flat "AC installation" price that assumes the shortest possible run doesn't hold up once the actual room layout is measured.

External condenser unit placement can occasionally raise planning considerations, particularly on flats, listed buildings, or where noise near a boundary is a factor. Flag this early if the property looks likely to need it. Otherwise you risk discovering a placement problem after the unit has already been ordered to a specific size and spec.

Demand for AC installation spikes hard in summer. Being upfront about lead times during peak season is worth stating on the quote itself. A customer booking in June expecting July installation needs to know if your actual schedule runs to August, instead of finding out only when they chase you for a date.

What this template includes

  • ✓F-Gas certification referenced (legally required for refrigerant work)
  • ✓Indoor/outdoor unit and pipe run priced separately
  • ✓External unit placement and planning notes included
  • ✓Seasonal scheduling noted where relevant
  • ✓PDF download or shareable tracked link

Full guide

How to Start an Air Conditioning Business as a Sole Trader

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Frequently asked questions

It is a legal requirement for handling refrigerant. Stating it on the quote, the same way a gas engineer states Gas Safe registration, is a genuine trust and compliance signal.

The distance between indoor and outdoor units affects pipe, insulation, and labour cost. A flat price assuming the shortest run doesn't hold once the actual layout is measured.

AC demand spikes heavily in summer. Being upfront about peak-season lead times on the quote avoids a customer expecting a faster turnaround than is realistic.

Live preview

Your Business Name
+44 20 1234 5678
12 Example Street London EC1A 1AA
Quote
Q-1042
Jul 8, 2026
Valid until Aug 7, 2026
Bill to
Wren & Co (Office)
[email protected]
Job
Split system AC install, single office, wall-mounted
Description
Qty
Unit
Total
Equipment
Split system AC unit, indoor + outdoor
1
£1,450.00
£1,450.00
Installation
Pipe run and installation (6m)
1
£420.00
£420.00
Equipment£1,450.00
Installation£420.00
Subtotal£1,870.00
Tax (20%)£374.00
Total£2,244.00
Notes

F-Gas certified engineer. Pipe run 6m, indoor to outdoor unit. No planning restrictions identified for unit placement. Peak-season booking — installation scheduled 3 weeks out. Quote valid 21 days.

Payment instructions

Bank: Example Bank Sort code: 00-00-00 Account: 12345678

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