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Cleaning Service · Quote template

Free cleaning service quote template

A clean, ready-to-send quote template for cleaning businesses. Handle one-off deep cleans, regular contracts, and end-of-tenancy jobs.

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Never total a recurring cleaning contract as a full year on the quote. It looks alarming even at a perfectly fair rate, and it misrepresents a contract that either side can end with notice. Show one representative period, weekly or monthly, and note that it repeats. Customers are evaluating "is this a fair price for a clean," not "am I comfortable committing to four figures right now."

State plainly who supplies the cleaning products, because it's one of the most common points of friction after a contract starts. Some customers want their own products used for allergy or eco reasons. Others expect you to bring everything. A single line, either "eco-friendly products and equipment supplied" or "customer to supply products," removes the ambiguity before the first visit, not during it.

A notice period protects both sides more than any other clause in a cleaning quote. Two to four weeks is typical. Stating it upfront means neither party is blindsided. The customer isn't stuck paying for a service they no longer want, and you're not left with an unplanned gap in your weekly schedule from a same-day cancellation.

Key access and alarm codes belong in the notes for unattended cleans, along with what happens if the property is inaccessible when you arrive. A short line, such as "if access can't be gained, the scheduled visit is still chargeable," is a normal, expected clause in the cleaning trade. Stating it upfront avoids an awkward conversation the first time it actually happens.

What this template includes

  • ✓Hourly or per-visit pricing
  • ✓Recurring schedule notes
  • ✓Add-ons (windows, oven, carpets)
  • ✓Materials and equipment line
  • ✓PDF or tracked share link

Full guide

How to Start a Cleaning Business as a Sole Trader

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Frequently asked questions

Show one period (weekly or monthly) on the quote with a note that it repeats. Avoid trying to total a full year — the figure looks scary and most contracts include a notice period anyway.

Include them as a separate line. Customers like seeing they're not paying a hidden mark-up, and you can adjust the line if they prefer to supply their own.

State the service (one-off or recurring), the areas covered, who supplies materials, and the price per visit or per hour. Include the notice period for ending a recurring contract — 2-4 weeks is typical.

Live preview

Your Business Name
+44 20 1234 5678
12 Example Street London EC1A 1AA
Quote
Q-1042
Aug 11, 2026
Valid until Sep 10, 2026
Bill to
Riverside Apartments
[email protected]
Job
Weekly office cleaning contract
Description
Qty
Unit
Total
Service
Weekly clean (3 hours × 2 cleaners)
4
£180.00
£720.00
Materials
Eco-friendly products + supplies
1
£40.00
£40.00
Add-on
Window cleaning (monthly)
1
£60.00
£60.00
Service£720.00
Materials£40.00
Add-on£60.00
Subtotal£820.00
Tax (20%)£164.00
Total£984.00
Notes

Service includes: all rooms hoovered, surfaces sanitised, kitchen + bathrooms deep-cleaned weekly. Materials supplied. 4-week notice on either side.

Payment instructions

Bank: Example Bank Sort code: 00-00-00 Account: 12345678

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