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Photographer · Quote template

Free photography quote template

A polished quote template for photographers. Whether it's weddings, commercial, or portraits, list coverage, editing, and deliverables clearly.

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Editing time is the part of a photography quote clients most underestimate, and the part you're most likely to undercharge for if you don't list it separately. Culling, colour grading, and retouching 300+ images from a full-day shoot is real, billable time. Showing it as its own line makes clear the quote isn't "a day with a camera." It's a full deliverable pipeline.

Usage and copyright terms belong in the quote stage, before the contract stage. A couple assuming they own every RAW file, or a business assuming unlimited ad usage from a single day's shoot, is a conversation you want to have before the deposit, not after delivery. A one-line note on what's included, such as "edited JPEGs for personal and social use; commercial licensing quoted separately," heads off the most common photography dispute.

Deposits do more than secure your date. They filter out clients who aren't serious before you've blocked out a Saturday for them. 25-50% is standard for wedding work. State the percentage and what happens on cancellation in the quote notes, not merely in a separate contract, so the client sees the commitment they're making at the moment they decide to book.

Turnaround time for the edited gallery deserves its own line, not a vague "soon." Four weeks is a common window for a full wedding shoot. Stating it in the quote sets an expectation you control. Otherwise a client assumes delivery next week, then chases you for updates while you're still mid-edit on someone else's wedding from the weekend before.

What this template includes

  • ✓Shoot coverage hours
  • ✓Editing and retouching time
  • ✓Print / digital delivery options
  • ✓Travel and expenses
  • ✓Tracked share link for online acceptance

Frequently asked questions

Send a quote first to confirm pricing and deliverables. Once accepted, follow up with a contract that includes cancellation terms, copyright, and usage rights.

Wedding photographers typically take 25-50% to secure the date. Note the deposit terms clearly in the quote notes.

Live preview

Your Business Name
+44 20 1234 5678
12 Example Street London EC1A 1AA
Quote
Q-1042
Aug 11, 2026
Valid until Sep 10, 2026
Bill to
Amelia & Tom
[email protected]
Job
Wedding photography — full day
Description
Qty
Unit
Total
Coverage
Full-day wedding (10 hours)
1
£1,800.00
£1,800.00
Editing
Edited gallery (300+ images)
1
£450.00
£450.00
Prints
Premium hardcover album, 30 spreads
1
£380.00
£380.00
Travel
Venue travel + accommodation
1
£150.00
£150.00
Coverage£1,800.00
Editing£450.00
Prints£380.00
Travel£150.00
Subtotal£2,780.00
Tax (20%)£556.00
Total£3,336.00
Notes

Includes pre-wedding consultation. Edited gallery delivered within 4 weeks. 50% deposit secures the date.

Payment instructions

Bank: Example Bank Sort code: 00-00-00 Account: 12345678

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